Download roster (CSV, 138 rows)
One row per business, pre-merge ready against the one-pager letter. Drop the file at public/rosters/pearl-city-to-makaha-2026-08.csv before publishing this page.
Mail-house hand-off β WaiΚ»anae Coast cohort
Three artifacts bundled for one forward to the printer or mail house: the 138-row roster (CSV), the one-pager letter (PDF), and the mail-instructions doc with print specs, envelope prep, wave cadence, and reply-tracking β all referenced by Report #1701391.
Roster β Pearl City to Makaha (CSV, 138 rows)
Drop-in roster for the mail-house merge. Column headers match the <<TOKEN>> set defined in direct-mail/waianae-letter.md: <<FIRSTNAME>>, <<LASTNAME>>, <<BUSINESS>>, <<ADDRESS>>, <<CITY>>, <<STATE>>, <<ZIP>> β rename at hand-off if the mail house prefers plain headers, and omit any BOM.
One-pager letter (US Letter 8.5Γ11 PDF)
Single-page letter, US Letter at 100% scale, Default margins β exactly one page. The QR at the bottom encodes https://pacificaisolutions.co/#contact, which already fires the GA4 + Meta Pixel Lead events on the existing form.
Download the one-pager (PDF)
If the inline preview does not load in your browser, grab the file directly β it's the same direct-mail/waianae-letter.pdf shipped in the repo.
Mail-instructions doc (Markdown)
The full hand-off brief β USPS 8.5Γ11 print specs, envelope/preparation notes, two-wave cadence (Wave 1 / Wave 2), and the response-tracking step keyed to Report #1701391. Forward this with the roster + PDF and the mail house has everything in one bundle.
Download hand-off instructions (Markdown)
Plain-text Markdown β opens inline in the browser and reads on any device the mail-house team uses.
Download hand-off instructions (Markdown)Quick cheat-sheet β wave cadence + reply tracking
Wave 1 (T+0)
- Send the 138-row roster PDF/letter merge via the mail house; expect ~7β10 business days USPS bulk lead time.
- Stamp Send Date on a copy of
scripts/outreach-cadence-2026-07.csv(same header shape, no edits needed). - Pre-fill the Day-7 Sent column with the projected date 7 calendar days out.
Day-7 follow-up (T+7)
- Send a short postcard or email nudge to anyone who hasn't replied or opened.
- Stamp the Day-7 Sent (date) column when each follow-up goes out.
Wave 2 (T+14)
- Print the one-pager letter on its own (this same PDF), send to non-responders from Wave 1.
- Stamp the Day-14 Sent (date) column.
Reply tracking against Report #1701391
- Tag every reply in Notes with
Report #1701391(one column, shared identifier). - Set Reply Status (No Reply / Replied / Bounced / OOO) as replies come in, then add reply date and a one-line context in Notes.
- Replies via the QR landing-page form (which fires GA4 + Meta Pixel) land in the dashboard via
/api/leads, auto-tagged withsector+ UTM β cross-reference by email address.